About the Legal Team of PT MDS
In business operations, the legal team plays a crucial role as the guardian of legal compliance and the manager of the company’s vital documents. These responsibilities are becoming increasingly complex as document volumes grow and regulatory and data security standards continue to rise.
Main Responsibilities of the Legal Team
- Legal Document Management
- Legal Risk and Compliance Mitigation
- Regulatory Compliance
- Document Archiving and Legal Proof
- Data Storage and Delivery Management
- Retrieval of Important Documents
Challenges
Before the implementation of the Document Management System (MDSmart Files), the Legal Team faced several significant challenges in carrying out their core responsibilities related to document management. These challenges can be categorized as follows:
- Inefficient Document Tracking
- Lack of Version Control
- Risk of Data Loss
- Threats to Document Security and Integrity
- Slow Legal Review Process
Although there are some advantages—such as simplicity, independence from digital infrastructure, and the perception that wet signatures are more legitimate—the challenges mentioned above significantly hinder the legal team’s ability to operate efficiently, in compliance with the law, and securely in the digital era.
Solution Through the Implementation of MDSmart Files
A well-implemented MDSmart Files system significantly reduces the previously mentioned risks and helps the organization stay compliant, efficient, and legally secure.
- Improved Regulatory Compliance
- Ensured Document Security and Legality
- Operational Efficiency and Faster Document Access
Manfaat Utama:
The main benefits of using MDSmart Files from the legal team’s perspective are as follows:
Improved Regulatory Compliance:
MDSmart Files simplifies the management of the document lifecycle (retention, archiving, and disposal) in accordance with applicable regulations. This helps the company meet standards such as ISO 9001, ISO 27001, the Personal Data Protection Law (UU PDP), as well as other internal and external regulations.
Fast and Centralized Access:
MDSmart Files provides quick and centralized access to documents, enabling the legal team to find the necessary information more efficiently. As a system based on.
Time Efficiency in Data Storage and Delivery:
Compared to the previously time-consuming manual search process, MDSmart Files accelerates document retrieval and legal review of business documents.
Conclusion
Overall, the implementation of the Document Management System (MDSmart Files) has been a transformative step for the Legal Team at PT Modern Data Solusi, shifting document management from a manual and semi-digital state—prone to risks—to a modern, integrated system.
Before MDSmart Files, the legal team faced significant challenges such as time-consuming document tracking, lack of version control, absence of a formal audit trail, risk of data loss, and difficulties in audits and legal proof.
““MDSmart simplifies the management of the document lifecycle (retention, archiving, and disposal) in accordance with regulations.”
— Eko Sapto, Legal Team of PT MDS
