Innovation That Makes a Difference
Print management solutions are often perceived as too complex and costly. Multifunction Printers (MFPs) are frequently used without proper control, leading to waste of paper, toner, and energy. This not only increases operational costs but also reduces productivity. Efficiency and cost control often remain the primary challenges for companies.
Organizations need a simple, efficient, flexible, and user-friendly solution to support the needs of modern businesses.
What is YSoft SafeQ?
YSoft SafeQ is a Managed Print Services (MPS) application designed to optimize, manage, and monitor your company’s printing needs.
With this system, companies can:
- Reduce paper and toner waste
- Enhance document security
- Control printer usage by user or department
- Obtain detailed usage reports
Key Features of YSoft SafeQ:
YSoft SafeQ offers key features such as:
1. Scan Management: Includes scan to email, scan to folder, and scan workflow.
2. Web-Based Dashboard: Used by IT Administrators to configure and monitor through a web-based interface.
3. Print Anywhere: Supports flexibility, allowing users to release print jobs on any device, not limited to a single printer. This means that if one printer is down, documents can still be collected from another printer without the need to resend the job.
4. Secure Print & Authentication: Supports multiple authentication methods including PIN, username/password, access cards, or combinations of these options.
5. Hold Print Job: Enhances security and prevents sensitive documents or print errors. Jobs are not printed immediately but are held until user authorization.
6. Quota Management: Allows limitation of print volumes per individual and per department, ensuring more efficient usage across the organization.
7. Reporting: Provides detailed reports per user, device, group/department, and custom reports. Data can be exported to Excel and scheduled to auto-generate.
Kesimpulan
Based on case studies, many companies have adopted YSoft SafeQ. This solution can reduce paper and toner usage by 10–20% since documents are only printed when needed. It also helps minimize excessive printing and encourages behavioral changes among users, adding an additional 5–10% in office cost efficiency.
Don’t let escalating printing costs hinder productivity. Use YSoft SafeQ 6 as a concrete step toward greater efficiency and more secure print management.
